Opening & Closing Days

We can’t wait to see you!

Please refer to the Dates & Rates page for the correct Opening and Closing dates for your child’s session.

Opening Day will be different for the 2021 summer

Prior to Arrival

A Symptom Screening Form will be required upon your arrival at camp. We will require campers and staff to screen for symptoms for 10 days prior to arrival and complete the Pre-Camp Health Screening form

We ask campers, their families, and staff to limit their direct contact with others and to avoid large gatherings 10 days before camp. When in public or traveling to camp, please continue to practice the 3 W’s, wear a mask, wash your hands, and watch your distance.

A negative molecular PCR COVID-19 test will be required upon arrival or proof of a COVID-19 diagnosis within the last 3 months.. The test must be completed within 3-5 days of the start of your child’s session. This test will be viewed as your camper’s “Tajar Pass” for starting camp and must be presented upon arrival

Staggered Arrival

We will have staggered arrival times for Opening Day this summer.  We will assign arrival times of 9 am, 10 am, or 11 am.   If you need to arrive at a different or specific time, please contact our office.

Upon arrival, you will turn in your camper’s negative PCR test, the pre-camp health screening form, and your camper will receive their health screening. We will then help you unload your camper’s luggage and you will meet your child’s counselor and other leadership. Families will not visit cabins on Opening Day so hugs and parting with your camper will take place in the field where you park. Bunks will be pre-assigned by the counselors; you will have the opportunity before your child’s session to share if your child prefers to not have a top bunk. We will post photos early in the session of each cabin group and their cabin so you can get a glimpse into cabin life. 

We will transport your child’s luggage to their cabin. It is very important that all of their items be packed without loose items for easy transport. Good options for packing are:

  • A trunk, a duffle, or both, or two duffles
  • A pillow – your child can carry this to their cabin if it isn’t packed.
  • A day pack or backpack

You will turn in the following items upon arrival so don’t pack it in the trunk or duffle!

  • Your child’s negative PCR test
  • Your child’s pre-camp screening form
  • Your child’s medications in a zip lock bag or blister pack to hand to medical staff

Medications for Opening Day Drop Off

Since Opening Day will be different this year, we are asking that all parents of campers who take medication adhere to the following guidelines.


All medication must be in the original package with a prescription label.  Please have all medications in a zip lock bag with your child’s name on it, ready to hand over to staff on Opening Day. You will not have a consultation with the doctor nor nurse on Opening Day so be sure to have your medications ready in a ziplock bag and the Health History Form up to date. If our medical team has any questions, they will call you after all of our campers have arrived.


All over the counter medications including vitamins that need to be administered daily will need a note from your child’s physician or licensed medical provider for our medical staff to be able to dispense and administer. There is a space on the Physician’s Exam Form where your physician can list this medication or s/he may turn in a signed note prescribing the OTC medication. These must also be in the original container with your child’s first and last name on it. Include the doctor’s note and OTC in a zip lock bag with your child’s name on it.  Do not send gummies as they melt into the blister packaging we use to dispense medications.  Please remember we stock our Health Hut with all necessary OTC medicines so if your child needs a medication PRN, our medical team will have it on hand to administer.


Camp provides a lot of structure for children and we have certain times we administer medications:

Before Breakfast / Before Lunch / Before Dinner / Before Bed

Whenever possible, it is important that we administer medications before meals to keep with the structure of our camp day. Nightly medications such as growth hormones or melatonin can be given right before campers return to their cabin for the night.

It is very important that you update any medication changes or time to administer on your child’s health form before opening day. This will help us avoid a back up with our staggered opening. Thank you for your help with this!

Lice Checks: Asheville Lice, a professional lice company will be performing lice checks on Opening Day. Please be sure to check your child’s head before camp for lice and treat if need be. There is a $250 fee for Asheville Lice to treat a camper upon arrival.

Closing Day

Closing Day departure times will be staggered between 9:30, 10:15, and 11 am.  These will be assigned and emailed directly to families.  Parents will park and meet their camper in the field.  After loading up their belongings, campers can then give their parents a tour of some outdoor program areas, where their cabin is, and share with them about some of the activities they participated in.  We are asking that you not go inside cabins or other buildings and please wear a mask.  Unfortunately, we will not be serving our farm lunch to campers or families on Closing Day nor have a closing ceremony.  

Visiting Camp Before Attendance

If your child has never been to Gwynn Valley, a visit prior to attendance can be helpful in his/her adjustment to camp. Some apprehensions can be dispelled by seeing first-hand what the cabins, dining room, showers, and bathrooms look like. On Opening Day, your child will be coming back to a more familiar place. You are welcome to visit anytime before campers arrive for the summer, just Schedule a Tour.

Open House

We will not be holding an Open House this year.  If you’d like to see camp before your session starts, please call or email to schedule a time.

Kate is our great delight and our only, so it is hard for us to see her leave childhood behind. I cannot think of a better place to make the transition than at Gwynn Valley, among trusted friends and staff.