U

COVID-19 Updates

Keeping our camp community healthy

We had a successful and healthy summer last year and continue to monitor COVID-19 as we move closer to opening camp for the 2022 season. As we all know, the situation is fluid so our protocols and policies are subject to change depending on the spread of the virus, variants, and the numbers.  We have learned a lot these past two years and will continue to build upon this knowledge as we follow guidance from the NC Department of Health and Human Services (NCDHHS), our local health department, the CDC, and our medical advisory team.

We are excited to open camp this summer and can’t wait to greet you on Opening Day. It’s been over two years since COVID-19 changed and disrupted our world. It is encouraging to see larger groups gathering together again for events and life starting to move forward in a positive direction. We are grateful that vaccinations are now available to those as young as 5 years old which helps to lessen the spread and severity of COVID.  

Prior to Arrival

Please be careful with your activities 10 days before attending camp by avoiding large indoor gatherings, etc. (if possible) to try and avoid contracting any contagious illness. 

Vaccinations: We strongly encourage up-to-date Covid vaccination for our campers to help protect our community and decrease the spread of the virus.  Please input your camper’s COVID-19 vaccine information directly in the Health History Form in the immunizations section or provide us with a copy of their vaccine information.

Testing: We are requiring all of our campers to take either an antigen or PCR Covid test 48 hours prior to arrival regardless of vaccination status. At home tests are acceptable. Negative test results will be collected upon arrival at camp. This result can be in the form of a photo with the date the test was taken. If your child has tested positive for Covid within 90 days of the start of their session, they do not need to be tested before arriving but you will need to turn in documentation of this on Opening Day.

Pre-arrival Screening Form: We are asking you to monitor your camper’s health 7 days prior to opening day. This form will be emailed to you 10 days before your camper’s opening day and will be turned in upon arrival at camp. 

If your camper tests positive for Covid or has a direct exposure 10 days before camp, please let us know immediately so we can discuss testing and arrival. 

Opening Day:

Arrival times for campers will be staggered between 9:00 and 11:00 am depending on your camper’s age and the program they are attending. We will email you the time prior to camp along with other helpful information.  Upon arrival, you will turn in or show your camper’s negative COVID test before checking in as well as the Pre-arrival screening form.  If your child takes medication, you will have a brief consultation with the physician or nurse before walking your child to their cabin. We are asking parents to not enter cabins or other buildings. After meeting the counselors, you can then say good-bye to your camper. Once at the cabin, your camper’s counselors will help them unpack, make their bed, and settle in.  

Bunks will be pre-assigned by the counselors; you will have the opportunity before your child’s session to share if your child prefers to not have a top bunk. We will post photos of each cabin group and their cabin during their session so you can get a glimpse into cabin life. 

We will transport your child’s luggage to their cabin. It is very important that all of their items be packed without loose items for easy transport. Good options for packing are:

  • A trunk, a duffle, or both, or two duffles
  • A pillow – your child can carry this to their cabin if it isn’t packed.
  • A day pack or backpack

You will turn in the following items upon arrival so don’t pack it in the trunk or duffle!

  • Your camper’s negative COVID-19 test
  • Your camper’s pre-arrival form
  • Your camper’s Medications in a zip lock bag.  

It is very important that you update any medication changes or time to administer on your child’s health form before opening day. This will help us avoid a backup with our staggered opening. Thank you for your help with this!

Please refer to our Healthcare page for details about packing medications and requirements for over-the-counter medications: https://gwynnvalley.com/parents/healthcare/

Program

Campers will choose which activities they would like to participate in for their discovery classes in the mornings and for afternoon sign-ups.  Should COVID numbers increase, we may decide to shift to some activities by cabin group and/or choice by neighborhood but at this time plan to run program as normal

Mask Wearing

At this time, we plan to make masking optional. Depending on where we are with COVID or in the case of a direct exposure, we may need to ask campers to wear masks when inside.  If your child prefers to wear a mask, that is fine and will be supported.  Please be sure to pack at least 7-10 two-layer cloth masks and one pack of disposable masks for your child in case they are needed. Don’t forget to label their masks! 

Probable or Positive Case – Camper

In the event that a camper is experiencing symptoms of COVID, we will isolate them in the Health Hut where our medical team will care for them. Our physician will assess your child and determine whether your child should be tested for COVID-19.  We will communicate with you about your child’s condition and testing. If a test is positive we will ask that you pick up your child as soon as possible.

Refunds

If a camper has to leave early due to COVID-19, the family will receive 50% of a prorated refund for the remaining days of the session. If a camper or family member tests positive before attending camp and has to be in isolation or quarantine, then the loss will be shared by the family and camp. We encourage our families to purchase insurance similar to trip insurance in case of emergency or illness. 

Please read the full Cancellation Policy here:  https://gwynnvalley.com/summer-camp/registration/#Cancellation.

Staff Training

Each summer, our staff go through a training at the Health Hut where they will learn about our COVID protocols and methods for keeping our camp community healthy. Camp is set up with many handwashing stations and we will encourage campers to wash hands often and have hand sanitizer available at activities.

Closing Day

Closing Day pick-ups will be staggered in the morning between 9:30 and 11:00 am.  Parents will park and pick up their camper at the cabin. Again, we ask that parents not enter the cabin. After loading up their belongings, campers can then give their parents a tour of some outdoor program areas and share with them about some of the activities they participated in.  

Our priority is the health and safety of our campers. As we move closer to summer, we will continue to update and communicate with you. Our goal is to partner with our families so please reach out to us with any questions or concerns. 

We can’t wait to see you this summer!

 I am grateful to have a place where I can come back each year and be 100% myself. To have a supportive friend group and staff, and to disconnect from the rest of the world each summer.

GV Staff Member